Dore Village Society and Data Protection

When you join the Dore Village Society we keep a record of your membership and contact details to enable us to fulfil our legal obligations to you, including your entitlement to attend and vote at general meetings of the Society. Your data may also be used by us to communicate with you about any aspect of the Dore Village Society, to compile our annual accounts, and to recover monies from HMRC for subscriptions paid through Gift Aid.

The data we will hold is:

  • Title
  • Name
  • Address
  • Phone number(s)
  • Email address(es)
  • The subscription amount paid
  • Gift Aided or not
  • Date of payment of membership subscription

How we can use this information is governed by the General Data Protection Regulation (GDPR) which applies from 25th  May 2018. This regulation requires us to process your personal information fairly, lawfully and in a transparent manner. This means that you are entitled to know how we intend to use any information you provide.

We will only use the information:

  • To maintain a record of who is a member of the Dore Village Society.
  • To communicate with you about any aspect of the Dore Village Society and its activities.
  • To compile our annual accounts.
  • To recover money from HMRC for subscriptions paid through Gift Aid.

The Society’s year runs from 1st January to 31st December and, consequently, your membership expires at midnight on 31st December each year. As a result, we may keep your data for up to 24 months following the expiry of your membership for the purpose of contacting you about renewing your membership. We will delete your data earlier than this upon request.

We will not share your data with any third party unless there is a legal requirement to do so, for example to comply with Gift Aid legislation.

You have the right to a copy of the data we hold about you and we will rectify any errors we become aware of. You also have the right to have your data deleted and we must comply with any such request within a reasonable timescale. Please address this request to:

By email:

The Chairman

By post:

The Chairman

Dore Village Society

120 Townhead Road


S17 3GB

If you have any complaints about the way we hold or use your data you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at the following address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Cheshire, SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate).

If you need any further information from us please contact us by post (as above), by email (, or by phone (0114 236 3598).